Can you import orders into Datacor from a spreadsheet?

No documented path exists as of July 2026. Order intake runs through the native EDI platform, Rapid Order Entry's document capture, or the customer portal, and a spreadsheet order goes through one of those channels or gets keyed by hand.

Does Datacor have an API for pushing orders?

Nothing public as of July 2026. Datacor publishes no API documentation anywhere we can find: no developer portal, no docs site, no community threads. In practice, outside systems deliver orders through the native EDI platform or through access arranged with Datacor directly.

Can Datacor import PDF purchase orders?

Yes, through Rapid Order Entry, which gained AI capture in the Winter 2026 release (announced February 2026) and creates sales orders from PDFs automatically. Pricing, the review workflow, and code-line availability aren't published, so verify the specifics against your own document mix with Datacor.

ERP automation guide

How to Import Orders into Datacor

Q: How do blanket orders get into Datacor?

Standing contracts are entered once as blanket orders, and releases are placed against them for the quantity and time interval agreed with the customer. Releases still get entered; automating them is a matching problem an intake system can handle alongside regular POs.

By Airdev. We build custom AI order entry for distributors running Datacor: built to match your exact process, owned by you, with no per-order fees. This guide is what we've learned doing it.

Datacor ERP has three documented paths for getting sales orders in without manual keying, and all three are products Datacor itself operates: the native Integrated EDI platform for trading partners, Rapid Order Entry for PDF and scanned order documents, and the Datacor CRM customer portal for customers willing to self-serve.

As of July 2026 there is no documented flat-file or spreadsheet order import and no public API to push orders through. Every import path into Datacor is a channel the vendor runs, and that shapes how any outside system gets orders in.

Path 1: the Integrated EDI platform

Inbound 850 purchase orders become sales orders through EDI that Datacor built itself, launched around 2020 and native to the ERP. It bundles the two halves that usually take separate vendors, transmission over a VAN and translation of the X12 formats, and it's configured per trading partner.

The documented transaction list runs wider than most mid-market distribution ERPs publish: 855 acknowledgments, 856 ASNs, and 810 invoices going out, 860 and 865 for PO changes, even the 840 and 843 RFQ pair, plus the 940 and 945 warehouse documents that matter if you use outside tank or drum storage. Datacor is candid about the work involved. Its own EDI article notes that every company uses EDI differently, "so a bespoke solution is usually required." Setup and exception handling get a full page of their own.

Datacor EDI, in depth

Path 2: Rapid Order Entry

Rapid Order Entry is Datacor's own document-capture product, part of the Office Automation Suite it introduced in 2023, and it started life reading scanned and uploaded documents with OCR. The Winter 2026 release, announced in February 2026, swapped the OCR for AI capture. In Datacor's description, it extracts information directly from PDFs, adapts to new formats and layouts, and creates sales orders in the ERP automatically, and a June 2026 Datacor webinar confirms the AI version is available now. This is the vendor's answer for the emailed-PDF order book.

Datacor doesn't publish pricing, whether the product watches an email inbox or expects uploads, what the review workflow looks like, or which of Datacor's two ERP code lines it ships on. Bring those four questions to your rep.

Datacor order entry automation, in depth

Path 3: the customer portal

Datacor CRM, the former eChempax, includes a customer portal with self-service ordering: round-the-clock product availability, the customer's own pricing, reordering, and sample requests, which count for something in an industry where samples are first-class orders. The limit is the same one every ERP portal has. Adoption is voluntary, and the customers who like ordering by email keep ordering by email.

Where blanket orders fit

Standing contracts live in Datacor as blanket orders. You enter the quantity and price once, then place releases against the blanket for the amount and time interval agreed with the customer. Releases are entry work rather than an import, so they don't make the list above, but automating them is a matching problem an intake system can handle alongside regular POs.

What Datacor doesn't have: flat-file imports and a public API

There is no documented general-purpose flat-file or spreadsheet import for sales orders, nothing like the scheduled file-import services other distribution ERPs ship. There is also no public API documentation anywhere we could find as of July 2026: no developer portal, no docs site, no community threads (software directories tick an "API available" box, but nothing published sits behind it). Third parties that do integrate with Datacor go through Datacor-built connectors like the certified Avalara tax connector, Cleo's EDI-based application connectors, or database-level sync products like Commercient. A Datacor user on Capterra, an IT coordinator at a chemicals company, put it plainly: "Integrating with 3rd party applications in a more modern fashion is difficult."

For a chemical distributor automating order intake, that means any system outside Datacor's own suite delivers orders through the EDI platform, effectively as one more trading partner, or through access arranged with Datacor directly. A custom AI order entry system, built by Airdev, works exactly that way here. It reads the emailed and PDF orders, matches lines against your products and pricing, stages everything for a person to review, and hands Datacor structured documents on a channel the ERP already accepts. Scoping that delivery route with Datacor is the first conversation of any build, and an existing EDI setup makes it a shorter one.

Frequently asked questions

Want this for your Datacor?

Built around your exact process and your Datacor. You own it, with no per-seat or per-order fees.

See how we build these systems